Compliance Checker
A first-pass checklist review, with page citations.
Compliance Checker
Legal & Compliance
- RuleDone:
A submission is placed in the review folder with a checklist selected.
- RuleDone:
The files are read page by page, and unreadable pages are flagged.
- RuleDone:
Only the checklist items that apply to this submission are kept.
- AIDone:
For each item, the AI finds evidence and quotes it with page numbers.
- RuleDone:
Every quote is checked word for word against the page, and severity is set by rule.
- RuleWaiting for approval:Waiting for you
The reviewer signs off each finding, and the report is saved with follow-up items.
For example: A contract manufacturer gets a 120-page supplier qualification pack.
Waiting for you. Nothing has changed yet.
Approval for money/legal actions. Approval always required for money and legal actions.
What is Compliance Checker?
In shortCompliance Checker is an AI automation for Legal & Compliance teams that works with Google Drive, Microsoft Teams, SharePoint and Slack. Checks a submission against your own approved checklist and marks each item found, missing or a possible deviation, with exact page quotes for your reviewer. It is built for compliance managers, QA heads, internal auditors and ESG / HSE leads.
Last reviewed
Key facts
- Department
- Legal & Compliance
- Starts when
- A submission is placed in a review folder, or a reviewer uploads one
- Works with
- Google Drive, Microsoft Teams, SharePoint, Slack
- Run modes offered
- Shadow, Draft and Assisted
- Human control
- Approval for money/legal actions
- Status
- Available now
The problem today
A reviewer reads a 40–200 page submission side by side with a 50–300 item checklist, hunting for evidence. That takes 3–10 hours per review. Findings differ between reviewers, and repeated issues are not tracked.
What it does
You place an SOP, supplier pack, batch record, marketing material, security questionnaire or privacy notice in a review folder and pick your checklist. The automation marks every applicable item as evidence found, partial, missing, possible deviation or not assessable. Each finding comes with a word-for-word quote and page number from the submission, plus the item's own rule citation. A named qualified reviewer accepts, edits or rejects every finding before anything is saved.
How does Compliance Checker work?
How it works- Rule you set
- AI step
- A person decides
- Step 1Rule
A submission is placed in the review folder with a checklist selected.
- Step 2Rule
The files are read page by page, and unreadable pages are flagged.
- Step 3Rule
Only the checklist items that apply to this submission are kept.
- Step 4AI
For each item, the AI finds evidence and quotes it with page numbers.
- Step 5Rule
Every quote is checked word for word against the page, and severity is set by rule.
- Step 6Rule
The reviewer signs off each finding, and the report is saved with follow-up items.
What you get
Key features- Uses only your own approved, versioned checklists
- Five clear statuses, each with page-cited quotes
- Severity goes up automatically for issues repeated at the same site or supplier within 12 months
- "Suspicious content" section for planted instructions or hidden text
- Remediation items with owner and due date, plus an optional CSV for your QMS
- PDF + JSON report saved to a restricted folder
How much does it do on its own?
Run modesPick a mode to see what Compliance Checker would do at each step.
Every automation starts in Shadow. Move it up when you are ready, and back down at any time. How run modes work
Compliance Checker in Shadow
Runs on real data and shows what it would have done. No app is changed and no message is sent.
- Rule
A submission is placed in the review folder with a checklist selected.
Watches for it
- Rule
The files are read page by page, and unreadable pages are flagged.
Runs on real data, read only
- Rule
Only the checklist items that apply to this submission are kept.
Runs on real data, read only
- AI
For each item, the AI finds evidence and quotes it with page numbers.
Runs on real data, read only
- Rule
Every quote is checked word for word against the page, and severity is set by rule.
Runs on real data, read only
- Rule
The reviewer signs off each finding, and the report is saved with follow-up items.
Shown to you as a suggestion
Not offered: Auto. Anything touching money, contracts or legal records needs a person's approval.
Shadow vs Assisted for Compliance Checker
Assisted is the most it can do on its own, because Auto is not offered for it. Here is each step side by side.
| Step | Shadow | Assisted |
|---|---|---|
| In short | Runs on real data and shows what it would have done. No app is changed and no message is sent. | Confident, low-impact actions run. Anything risky waits for approval. |
| Step 1A submission is placed in the review folder with a checklist selected. | Watches for it | Runs itself |
| Step 2The files are read page by page, and unreadable pages are flagged. | Runs on real data, read only | Runs itself |
| Step 3Only the checklist items that apply to this submission are kept. | Runs on real data, read only | Runs itself |
| Step 4For each item, the AI finds evidence and quotes it with page numbers. | Runs on real data, read only | Runs itself |
| Step 5Every quote is checked word for word against the page, and severity is set by rule. | Runs on real data, read only | Runs itself |
| Step 6The reviewer signs off each finding, and the report is saved with follow-up items. | Shown to you as a suggestion | Still waits for a person |
| True in every mode | Screening aid only: not legal advice, not an audit opinion, not a certification. Every report says so. | |
What it will never do on its own
Safety & human control- Screening aid only: not legal advice, not an audit opinion, not a certification. Every report says so.
- Never uses the words "compliant", "approved" or "certified", and never decides pass or fail.
- Every report needs reviewer sign-off in every mode. Auto is not offered.
- Findings go only to assigned reviewers and compliance admins. Nothing is sent outside the company.
- Will not save to a folder that is shared outside the company. Every report read is logged.
- You approve before it acts
- Your data stays yours
- It knows its limits
- Stop anytime
What will you see on your dashboard?
Results you can trackTargets are quality goals the automation is built to reach. Estimates are calculated from your own volumes.
- Target
Reviews done and cycle time against your baseline (target: 50% faster)
A goal it is built to reach
- Target
Missed-issue rate (target: ≤ 5%) and agreement with expert status (target: ≥ 85%)
A goal it is built to reach
- Target
Citations that match the page word for word (target: 100%)
A goal it is built to reach
- Tracked
Open remediation items by severity and age
Measured on your own data
- Tracked
Recurring findings by site or supplier
Measured on your own data
A contract manufacturer gets a 120-page supplier qualification pack. Within 30 minutes the QA reviewer sees 64 items: 51 with evidence, 9 missing and 4 possible deviations, each with a page quote. She edits two findings, signs off, and the PDF report and follow-up items are saved.
Who is Compliance Checker for?
- Compliance managers
- QA heads
- Internal auditors
- ESG / HSE leads
Industries: Manufacturing & distribution, Healthcare & clinics, Financial services, SaaS & tech, Professional services
Also useful for: Operations & E-commerce, IT & Data Operations
Connects to the apps you already use
Works withApp names are trademarks of their owners. Charviam connects to them; it is not a partner or reseller.
- Google Drive(optional)
- Microsoft Teams(optional)
- SharePoint(optional)
- Slack(optional)
Better together
Automations that hand work to Compliance Checker, or pick up where it stops.
What do you need to set it up?
Setup- Connect Google Drive or SharePoint, and pick intake and restricted output folders
- Upload your checklists, each with an owner and approval date
- Map checklist types to reviewers, and name compliance admins
- Set the confidence threshold, languages and report retention (default 36 months)
- Start in Shadow on your first 10 submissions
Typical setup
- 01Connect your apps
- 02Configure the rules
- 03Run a watch-only trial
- 04Go live
Not included
- Pass/fail decisions, approvals, batch release or certification
- Writing to regulated QMS systems (Veeva, MasterControl)
- Interpreting law, or supplying starter checklists
Questions about Compliance Checker
FAQSee Compliance Checker on your own data
WalkthroughIt starts in Shadow, where it only watches and suggests, so nothing changes in your apps until you say so.